May 19, 2024

Tullio Corradini

Trusted Legal Source

Communication Tools for Law Firms

Communication Tools for Law Firms

Communicating perfectly with purchasers and other counsel rarely wins awards (even though we feel it should really). Accomplishing it badly, nonetheless, can alienate clients and even threaten a lawyer’s livelihood. It is not needed to turn out to be a master of all kinds of conversation in an workplace. But it is crucial to have at minimum an intermediate knowing of present interaction applications.

Legislation corporations have a great deal of decisions when it will come to communication techniques. They can decide on up the telephone and call yet another occasion, e mail them, text, or even deliver correspondence by way of the mail. They can also text concept somebody, agenda a video clip convention, or quick concept internally employing Slack or MS Groups. Hell, a lot of attorneys continue to use fax machines. 

Each and every of the mechanisms over has its reason. A cellular phone connect with is in real-time and has a private contact, when an encrypted e-mail is protected and traceable. A textual content information is straightforward for purchasers to answer to, although mail is ordinarily considered safer for the delivery of delicate data. 

Every business will probably require to use most—if not all–of these interaction methods in their places of work. Figuring out which to use depends on a quantity of aspects, such as protection, relieve of use, and important functionality. Whilst correspondence typically would seem reactive, it is finest to set up policies and processes for each and every sort of communication.

What Type of Conversation to Use

Stability Assessment

A legislation firm’s 1st consideration when it comes to technological innovation ought to typically be safety. Despite the fact that most specialist policies of perform only involve a “reasonable” normal for security, the practical effects of that are consistently developing. It is improved to be in excess of-protected than beneath-secure and to reassess periodically.

There are two most important areas to a law firm’s protection assessment of its interaction applications. 1st, determine if the data is confidential or normally guarded. Then figure out if the communication approach is encrypted or secure. If the firm would like to safeguard the facts, the approach of communication and the ultimate repository of that information ought to be protected, or—in the situation of electronic information—encrypted.

Operation

While it feels like it is the most important component, legislation firms ought to consider the perform and usability of the interaction 2nd. If a organization is attempting to get discovery photographs off of their client’s cellular phone, insecure textual content messaging is hardly ever an choice. But, a business should not make things complicated for other functions with no good motive. Demanding a potential new customer to mail an ingestion variety through fax would be preposterous.

With a minor forethought, corporations can retain the protection of their communications and get all the functionality desired out of their most popular technique. Often it takes a small little bit of discipline on the component of the firm and some training on the part of the customers or other 3rd parties.

Developing Interaction Procedures

A regulation firm’s communication procedures really should be documented like any other approach in the office environment. There ought to be a penned protocol for why inner interaction will be despatched by using e mail relatively than Slack or MS Teams. Doc sharing with third functions need to be done utilizing a tried and tested method. And all people in the office really should know what can be shared by way of text message and what is off-boundaries.

More about Communication 

Interaction approaches and designs are only a person element of a regulation firm’s units and processes. Healthier firms will build this into their total most effective methods. To understand more about this—and other—systems, visit our Healthy Methods web page.

Previous up-to-date March 8th, 2023